Meeting Room Reservation Form

 

Interested in reserving our meeting room? 

Meeting Room reservations will be accepted starting Dec. 1, 2021 for starting dates after Dec. 15, 2021. Any forms submitted before that date will not be accepted or reviewed for consideration. 

 Please take a look at our Meeting Room Policy and diagram before proceeding to our online Meeting Room Reservation Calendar.

Reserve a Meeting Room

 

Our meeting room coordinator will review your dates selected and correspond with you via email regarding your reservation inquiry.

  • Please allow 5 – 10 business days for us to process your request.
  • You will be asked to fill out, accept, and sign our Meeting Room Agreement and Reservation Request Form before your reservation is finalized.
  • You will also need to have a current copy of your organization’s 501(c)(3) certificate or other non-profit supporting documents on file with us for the year. 

Have questions ~ Contact us:

Meeting Room Coordinator: Claire 
43 Kent Avenue
Bethany Beach, DE 19930
(302) 858-5518

FAQs:


The meeting room is available to registered 501(c)(3) non-profit organizations who wish to hold public meetings. The meeting room is also widely used by the library for educational and recreational classes and events and is also made available for Sussex County Government sponsored events.

There is no charge for reserving the meeting room.

Due to COVID-19, and as a Sussex County Government operated facility, our meeting room maximum occupancy levels have been reduced to ensure social distancing.  

  • 15 people per half room (includes 6 tables per half room) 
  • 35 people per full room (includes 12 tables per full room

Note: As a Sussex County government-operated facility, all users must either practice social distancing of 3 feet or wear a mask.

Meeting room reservations are accepted six months in advance. Due to COVID-19, meeting rooms are currently available only during library operating hours..
All food and beverages (with the exception of water) are not permitted in the meeting room for external groups. Thank you.

South Coastal Library makes available the following equipment:

  • Tables (6 per half room, 12 per full room) and chairs 
  • Audio Visual Projection system 
  • HDMI cables (Apple adapters not available)
  • Podium
  • Wireless Microphones (2)
  • Whiteboard and markers